•You can use Medlin Payroll Software to assist with direct deposit of your payroll.
•You have the option to work directly with your bank or processor (manual file processing), or you can open a processing account with Kotapay.
•Medlin Software does not directly act as your processor. If you have any issues or questions regarding the actual processing, contact your processor directly.
Current Direct Deposit Batch
•Payment Count
•The number of 'checks' - in this batch - being paid by direct deposit.
•Payment Total
•The total to be paid in this batch.
•Check Date
•The pay date being paid (the most recent check date).
•Effective Date
•The effective date you are requesting for this batch.
Employer's Banking Information - You can obtain these numbers by contacting your bank, of from the bottom of a blank check.
•Routing Number
•Enter the employers bank routing number - the bank to withdraw the payroll funds from - as provided by the bank.
•Bank routing numbers are always nine digits long and are found at the bottom of a check following the first |: symbol.
•The check number is also printed on the bottom of the check. Do not include the check number in the account number.
•Do not enter any spaces or any of those other funny looking characters - just the nine digits of the routing number.
•Account Number
•Enter the employer's bank account number - the one to withdraw the payroll funds from - as provided by your bank.
•The account number follows the second |: symbol and often includes a branch number.
•Do not enter any spaces or any of those other funny looking characters - just the account number
Prior to processing your first direct deposit
•Enter the employer's banking information on the Direct Deposit screen.
•Enter all participating employee's routing numbers, account numbers, and account types in the Employee screens.
•On the Employee screen, be sure to click the 'Save' button after entering each employee's direct deposit information.
•Check with your processor to determine their cutoff times, processing days, and any other information needed to make sure you get the file to them enough in advance so the employees get paid no later than their official pay date.
Processing a Payroll with Direct Deposit
•Complete your payroll normally, using the Paycheck screen.
•For employees participating in direct deposit, the check number shown on their 'check' can be ignored.
•On the Paycheck screen, save the 'direct deposit' checks by clicking the 'Save' button, not the 'Save and Print' button.
•Click the Direct Deposit tab.
•Select the 'Effective Date'. In most cases, this should be the same as the 'check date' for the batch, the first date the employees can access their pay.
•Check with your processor for any specific requirements.
•Choose the Kotapay submit button, or one of the manual processing buttons (depending on your processing method).
•If you sign up with Kotapay, your data can be submitted directly from Medlin Software.
•If you choose to process using your bank, or another processor, follow their instructions on how to get the data to them for processing.
•Open the Reports section and print the paychecks.
•Paychecks that have not been direct deposited will be printed first.
•After the non-direct-deposit checks have been printed, you are prompted with 'DIRECT DEPOSIT RECEIPTS: Wait for the printer to stop, change to plain paper, then click 'OK'.'
•Click 'OK' , and a direct deposit receipt is printed for each employee paid using direct deposit.
NOTES
•Check Numbers
•When a direct deposit file is created, the 'check numbers' for direct deposited paychecks are changed to 'D Dep'.
•Do not ever enter 'D Dep' as a check number as Medlin Payroll Software will treat the check as already deposited.
•If you want to create the direct deposit file again, scroll through the current payroll checks and change the check numbers to something other than 'D Dep', then create the file again.
•Payroll Check Listing
•Direct deposit 'checks' are sorted to the bottom of the list.
•Separate totals are printed at the bottom of the report for printed checks and direct deposits.